Rental Frequently Asked Questions 

  • What is the reservation process?
    • Check to see if a date is available for your rental.  Go to http://baysidegrange.org/calendar
    • Send the Hall Manager an email or call (707) 822-9998 inquiring if the date is actually open.
    • If the date is available, the Hall Manager will pencil your group in for 10 days waiting for your forms and deposit.
    • Download the forms from the website.  This will include a Rental Application, Rental Agreement, AFD application, ABC license (if applicable).
    • Mail in the rental forms with your deposit (and rental fees if within 30 days of your event) to Bayside Grange, P.O. Box 31, Bayside, CA 95524.
  • Do I need to provide my own Insurance?
    • Yes.  A Certificate of Insurance is required provide coverage for every rental event and day.  We ask for $500,000 and the Bayside Grange listed as additionally insured for the specific date.
    • Contact your insurance agent through your home owners or business insurance company.  Any member of the rental party may do this.
    • Special Event Insurance may also be purchased online.
    • This can be faxed to the Grange 822-9998 or emailed to hallmanager@baysidegrange.org
  • How much does it cost to rent the Grange?
    • There are different rates per hour and per day depending on whether you are an individual, non profit or youth group.
    • See the rates page.
    • Fees
      • All checks will be deposited in the bank.
      • $300.00     Security Deposit  (This will be returned, post event and an inspection 1-2 weeks after the event.
      • $350.00     Basic Rental Charges
      • Options
        • Equipment Rental
        • Setup & Cleanup
  • What  additional equipment is there to rent?
    • Plates, silverware, coffee pots, linens, media equipment, etc. See the equipment rental and inventory page.
    • Linens:  $10.00 each.  You will be charged for the number you use.Leave the used ones in the laundry room.
    • What if I need to rent something I did not plan on?  These will be deducted from your security deposit.
  • Do I need to get a liquor license?
      • Any time the public is invited...friends, family, strangers of your group through fliers, posters, emails, etc. you have a public event.  If alcohol is served and money exchanges hangs, you need a one day ABC license.
      • ABC License:  Alcohol Beverage Control, 1105 6th Streetl, Eureka 445-7229
    • Security
      • Insures that there will be no underage drinking or drugs.
  • What is not permitted?
    • Candles?
      • Only candles meeting the fire marshall requirements are allowed.
      • Fires can only be in established BBQ's on the blacktop and in front of the building.
      • A garden hose must be connected to a spigot and standing by.
    • No Open Fires other than in a BBQ on the pavement.
    • No Smoking in building or within 25 feet of doors.
    • No Pets in Building
  • Do I need to notify the Arcata Fire District?
    • Yes. For all events at this public meeting Hall, the Arcata Fire District must be notified.
      • How:  Download the form, fill it out and turn it in to the AFD, 631 9th St. Arcata 825-2000.
      • When: 2 weeks prior
  • What arrangements can I make with Vendors (Caterers & Equipment Rental Companies)?
    • Arrange to meet them to open up at the start of your event, or include them in the walk-thru process and then have them open up.
    • Special arrangements need to be made if your event directly preceeds or follows another event.
  • What are the Hours of Use?
    • Make an appointment with the Hall Manager to do the Walk Thru the week of your event.  Learn about turning things on and what to do at the end of your event. You will receive a key at this time.
    • Begin at 6:00 Am on your rental day.  You may rent the day before if available.
    • At the end of the event, vacate the building, leaving the key and removing all of your personal items before 6:00 AM the following morning.
  • What time does the music need to stop?
    • As the evening wears on, the front doors are to be closed and parking lot conversations are to move indoors.
    • All amplified music must end at 12:00 midnight.
  • What are the rules regarding decorations?
    • No permant changes to the building.
    • Keep away from heat sources.
    • Do not use tape on the walls, but rather tacks and small nails, just not in the wood trim. DO NOT USE ADHESIVE TAPE ON THE FLOOR. The floor is old and the finish is easily removed. Damages will be charged for any repairs needed.
  • What is the Parking situation?
    • There are about 35 spaces in front of the building and in the parking lot.
    • We share parking with the Mistwood school next door and along Jacoby Creek Rd. with our neighbors.
  • What is the Clean-up Procedure?
    • Use the Clean-up Checklist as your guide.
    • Garbage:  Leave all garbage and recyclables inside the building by the back door.
    • Clean-up Service:  By pre-arrangement, you may hire Restif to do mopping after your event for an additional fee.
  • How do I close up?
    • Turn off all lights, check that all doors  are engaged and lock them.
    • Leave key and signed cleanup for in the front vestibule and go out the back kitchen door.
    • Go out the kitchen door.

      (Updated 10-10-2010)